Roger Boghani

Have You Requested Your Director Identification Number?

Director Identification Number (DIN)

The director’s Identification Number (DIN) has become an important component. Similar to a tax file number, it is indispensable for directors across various companies, including those overseeing self-managed superannuation funds (SMSFs). The DIN system aims to enhance transparency, accountability, and regulatory compliance within the corporate sector by providing a standardised method for identifying directors.

Purpose and Significance of a Director Identification Number

The significance of a DIN cannot be overstated. It serves as an essential tool for authenticating the identities of directors associated with Australian companies. By mandating a DIN, regulatory bodies aim to enhance transparency and accountability within the corporate sector. Moreover, the DIN system facilitates the tracking and monitoring of directorial activities, thereby mitigating the risk of fraudulent practices and ensuring compliance with corporate governance standards.

Key points:

  • A Director Identification Number (DIN) will be a mandatory requirement for all current and prospective directors.
  • The DIN is a unique 15-digit numerical code that directors must apply for only once, and it remains valid indefinitely.
  • Each individual is issued only one DIN after their identity is successfully verified.
  • The assigned DIN remains unchanged even if the individual ceases to be a company director, changes their name, or relocates overseas.
  • This requirement applies to directors of companies, body corporates, or corporations.
  • Secretaries are exempted from the DIN requirement.
  • Alternative directors are also obligated to obtain a DIN.
  • Directors are responsible for applying for their DIN personally; no third-party applications are accepted, including those from registered agents or accountants.
  • Directors must apply for their DIN themselves; no third-party applications are accepted, including those from registered agents or accountants.

Documents required for the application:

Primary documents (one from the below four)

  • Australian full birth certificate (extracts and commemorative certificates are not acceptable)
  • Australian passport (including passports that have expired in the past two years)
  • Australian citizenship certificate or extract from a Register of Citizenship by Descent
  • Foreign passport

Secondary documents (both from below)

  • Medicare card
  • Australian driver’s license or Australian learner’s permit. This must show your photo and signature, and the address on the card must match the details on your application.

Process of Obtaining a Director Identification Number

Getting a DIN requires following a step-by-step process carefully. Applicants must meticulously follow the outlined steps to ensure a smooth application process and timely acquisition of their DIN.

The process typically involves submitting relevant personal information, along with supporting documentation, to verify one’s identity and eligibility for a DIN. Upon successful verification, applicants are issued a unique DIN that remains valid indefinitely, even in the event of changes such as company resignations or relocations.

Using the myGovID App for Fast Application

The myGovID app presents a convenient and expedited means of applying for a DIN. Its user-friendly interface simplifies the application process, ensuring efficiency and ease of access for applicants. By utilising the myGovID app, directors can streamline the verification and issuance of their DIN, minimising administrative burden and facilitating compliance with regulatory deadlines.

The app provides step-by-step guidance and prompts users to submit the required information and documentation, thereby expediting the application process.

Verification Process for Director Identification Number

Verification of identity is a critical aspect of the DIN application process. Applicants must furnish specific documents to corroborate their identity, adhering to stringent verification protocols.

Common documents used for verification include bank account details, notices of assessment, super account statements, dividend statements, Centrelink payment summaries, and PAYG payment summaries.

Each document serves to validate different aspects of the applicant’s identity and financial history, ensuring comprehensive verification.

Online Application Process

The online application process offers a streamlined approach to acquiring a DIN. Applicants must provide the requisite information and documentation to facilitate the verification and issuance of their DIN.

The online portal guides applicants through each step of the application process, prompting them to input relevant details and upload supporting documents. By completing the online application accurately and comprehensively, applicants can expedite the processing of their DIN and ensure timely issuance.

Phone Application Process

For those opting for a phone application, certain prerequisites must be met. The process entails furnishing essential documentation and adhering to prescribed guidelines for identity verification.

Applicants must possess an individual Australian tax file number (TFN) and provide accurate residential address information to initiate the phone application process. Additionally, they must be prepared to answer security questions and provide details from primary and secondary Australian identity documents.

Paper Application Process

Applicants within Australia may opt for a paper application if they are unable to proceed via phone or online channels. This method requires the submission of specified documents, sticking to prescribed certification procedures.

In addition to completing the application form, applicants must provide certified copies of primary and secondary identity documents to support their application. Certified copies must be attested by approved certifiers, ensuring the authenticity of the submitted documentation.

Certifying Documents

Certification of documents is a crucial aspect of the DIN application process. Approved certifiers play a pivotal role in verifying the authenticity of submitted documentation, and ensuring compliance with regulatory standards. Documents must be certified as true and correct copies of the original by authorised individuals such as barristers, solicitors, medical practitioners, justices of the peace, and police officers.

Certification serves to validate the integrity and accuracy of submitted documentation, expediting the verification process.

Delays and Common Issues

Delays in the processing of DIN applications may arise due to various factors. Understanding common issues and mitigating potential challenges can expedite the application process.

Common causes of delays include incomplete or inaccurate information, missing documentation, and discrepancies in submitted details.

To avoid delays, applicants must ensure the accuracy and completeness of their application, provide all required documentation, and adhere to prescribed guidelines for submission.

Documents in Languages Other Than English

Applicants with documents not in English must adhere to specific guidelines for translation and certification. Compliance with translation protocols is essential to facilitate seamless verification of documents.

Non-English documents must be accompanied by certified translations prepared by approved translation services or accredited translators. Translations must accurately convey the content of the original documents, ensuring clarity and comprehensibility for verification purposes.

The Importance of Accurate Information

The accuracy of information is paramount throughout the DIN application process. Providing precise and verifiable details is crucial to ensuring a seamless application experience and the timely issuance of the DIN. Inaccurate or incomplete information can result in processing delays, rejection of the application, or other adverse consequences. Applicants must verify the accuracy of all provided information and documentation before submission to expedite the processing of their DIN.

For more information and to apply for a Director Identification Number, please visit here.

Directors will need to apply online at https://www.abrs.gov.au/director-identification-number/apply-director-identification-number, starting November 2021, and will require a MyGovID (an app you download on your smart device, different from MyGov) to complete the application process.

For information on how to set up a MyGovID please go to https://www.mygovid.gov.au/set-up

When will a director need to apply for a DIN?

Transitional arrangements will allow directors to become familiar with the new requirement. When you need to have a director ID, it will depend on when you were appointed as a director.

For downloading the application form, click the links below:

For people living in Australia:

https://www.abrs.gov.au/sites/default/files/2023-10/ABRS_Application_for_a_director_id_for_people_living_in_Australia.pdf

For people living outside Australia:

https://www.abrs.gov.au/sites/default/files/2022-07/Application_for_a_director_identification_number_for_those_living_outside_Australia.pdf

Corporations Act 2001 (Corporations Act)

Appointment of Directors When do they need to apply?
Existing directors appointed on or before 31, October 2021 New directors appointed between November 1, 2021, and April  4, 2022 (inclusive)
By November 30, 2022 Within 28 days of the appointment
New directors will be appointed on 5 April 2022 Before appointment

Corporations (Aboriginal and Torres Strait Islander) Act 2006 (CATSI Act)

Appointment of Directors When do they need to apply?
Existing directors appointed on or before 31 October 2022 New directors appointed after 1 November 2022
By November 30, 2023 Must apply before appointment

FAQs

1. What is the significance of a Director Identification Number?

A DIN serves as a unique identifier for directors associated with Australian companies, facilitating transparency, accountability, and regulatory compliance within the corporate sector.

2. How can I apply for a DIN using the myGovID app?

To apply for a DIN using the myGovID app, download the app from the relevant app store, create or log in to your myGovID account, and follow the prompts to initiate the application process.

3. What documents are required for DIN verification?

Common documents used for DIN verification include bank account details, notices of assessment, super account statements, dividend statements, Centrelink payment summaries, and PAYG payment summaries.

4. What are the consequences of missing DIN application deadlines?

Missing DIN application deadlines can result in penalties, fines, or other adverse consequences. It is essential to adhere to prescribed deadlines to avoid regulatory non-compliance and associated repercussions.

5. Can I apply for a DIN via phone if I reside outside Australia?

Yes, applicants residing outside Australia can apply for a DIN via phone, provided they meet the specified eligibility criteria and provide the requisite documentation for identity verification.

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